Draft. The committee has not approved this yet, and parts in
[square brackets] are still to be decided.
What the club holds
About parents, carers and coaches: name, email address,
phone number, and for coaches their federation and Working With Children
Check details.
About players: name, date of birth, federation number,
teams, and the answers families give about availability, jersey sizes and
who they'd like to play with. Dates of birth are visible only to club
administrators.
What you do here: your answers to invitations, polls
and helper sheets, your messages and reactions in team chats and groups,
and which devices have opened your link.
Photos, only as the club's photography consent process
allows.
Children don't have accounts. Parents, carers, coaches and committee members use the app.
What it's used for
Running the club: forming teams, organising training and games, telling you
what's on, and keeping conversations about the team in one place the club
can see. The club doesn't sell your information or use it for advertising.
Who else handles it
Google Cloud hosts the app and its database in Sydney.
Postmark delivers email and tells the club whether it arrived.
ClickSend delivers text messages, where the club sends them.
Apple and Google deliver notifications to the mobile app.
They can read the text of a notification, which can include the words of a
chat message and somebody's name. Notifications in a web browser are
encrypted so that the delivery service can't read them.
What stays on your phone
The mobile app keeps a copy of this week's training and games so you can
still see them with no signal, encrypted and removed when you sign out. Chat
messages aren't stored on your phone by the app. If the club removes a
message, it leaves the app, but a notification your phone has already
received stays there until you clear it.
How long it's kept
[The club to confirm how long it keeps registration records, safeguarding
records, chat messages and email logs.] Removing a message hides it from
families, but the club keeps the record so it can answer what was said.
Your choices
See or correct your information: ask the club at
info@mjsc.org.au.
Withdraw photo consent: ask the club. Once recorded, the
photo comes off every page in the app.
Stop notifications or texts: from your settings.
Block somebody or report a message: from the message
itself. Reports go to whoever holds the club's safeguarding role, and
nothing is hidden until a person has looked at it.
Delete your account: open your link, go to your settings
and choose Delete my account. The club does it within
14 days and emails you when it's done, and tells you if
it has to keep anything by law. If you've lost your link, ask for a new one
on the front page, or email the club.
Questions or complaints
Email info@mjsc.org.au.
If you're not happy with the answer, you can complain to the Office of the
Australian Information Commissioner.